Volconic Passport Documentation

Serial References

What are Serial References?

A Serial Reference is a unique set of characters that can be used to individually identify a product or service. Designed to be used once, it can be tracked throughout its life. Serial References can be made up of numbers, letters and symbols.

Serial References serve multiple purposes, such as ensuring accurate record keeping, tracing product history, managing inventory, and tracking warranty information. Serial References can be used to expose unique information about each product to your customers. By doing so, you can foster transparency and enable customers to have a deeper understanding of the individual characteristics and history associated with each purchase.

By default there is a limit of 1000 Serial References per Group. Contact us if you'd like to increase this limit.

Serial Reference Example

H8294RKNMO3MD3O8WM9WEWE29

View Serial References

All active Serial References are visible when viewing a Group. Using the pagination options at the bottom of the table you can move between pages.

Searching for a Serial References

Using search box, you can search by the Serial Reference. You'll need to enter at least 3 characters to start searching.

Manage Serial References

Create a single Serial Reference

  1. Visit a Group, that has been set up as Continuous

  2. Click Global Actions

  3. Select Create Serial

A new Serial Reference will now be created

Create multiple Serial Reference for a Serial Batch

You can create up to 500 Serial References in a batch.

  1. Visit a Group, that has been set up as a Batch

  2. Click Global Actions

  3. Select Create Serial Batch

  4. Enter the number of References to be created

  5. Enter a batch name, by default the batch name is given the current date and time

  6. Click Create

Delete a single Serial Reference

Tips

Search for Serial References quickly, using the search box

  1. Visit a Group

  2. Find the Serial Reference you would like to delete

  3. Open Actions in the Serial Reference line

  4. You'll be prompted to confirm the deletion request

  5. Select Delete

Delete multiple Serial Reference

Tips

Search for Serial References quickly, using the search box.

  1. Visit a Group

  2. Use the checkboxes to select all the Serial References you would like to delete

  3. Once you've selected the Serial References, click Global Actions

  4. Select Delete References

  5. You'll be prompted to confirm the deletion request

  6. Select Delete

Serial Batches

Serial Batches enable you to create groups of Serial References, with a common parent to link them. This is useful when trying to group Serial References together. When creating a new Serial Batch, you can name it to keep track of the specific Batch.

Create a Serial Batch

  1. Following the guide to create a new Group using the Advanced method

  2. When setting the groups parameters, set the Group Type to Batch

Now, follow this guide on how to create Serial References to learn how to populate the Serial Group.

View all Serial Batches

  1. Visit a Group, that has been set up as a Batch

  2. Click Global Actions

  3. Select View Batches

You'll see a list of Serial Batches

Tips

To switch the view back to see all the Serial References

  1. Click Global Actions

  2. Select View All References